MESSAGE FROM CHAIRMAN - CLUB MEETING MINUTES

Dear All

Hope all well and had good Christmases.

Belatedly please find the minutes from our last Club meeting on 17th November.

Following the meeting and as part of the Standard Charter discussion I did then meet with Jim Green, Chief Exec at Chester FC Community Trust.  In short they are very supportive of working with us and a recent example is our under 11 squad was - very last minute - invited as squad of the week at a recent home match.

I need to clarify with Cheshire FA how we formalise the relationship - if the majority agree - but Jim and I discussed:

- They would provide Coaching sessions for our Coaches at the Stadium through the Manager Jon McCarthy

- Could assist Coaches with CPD (continuing professional development)requirements
- Offer specialist Goalkeeping coaching with Dan Evans who heads it up
- Become an ambassador Club where they provide us tickets to use as awards across the Club
- Have AFC Waverton day at the Club where we “takeover” - have a stand to ourselves for a match
- Potentially host a tournament at the Stadium in close season
- They will be starting a futsal league (likely to be at Blacon High) next year
- Provide additional coaching at squad levels

As we go into 2017 the Club is in good health and the children are enjoying their football - thanks to you all.

We will need new and more people to help in the New Year - we will have a change of guard with a number of the current committee and there are people holding positions who I suspect no longer wish to.

To move the Club forward we will need new assistance so please do share the minutes with your Parent supporters - especially at the mini level.

I will liaise with the other committee members and we will aim for a next meeting towards the end of January.

Thanks again for all that you do for AFC Waverton & Wishing you all the very best for 2017.

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MINUTES - Thursday 17th November, 2016

 

Attendees

Stuart Scheuber, Phil Lathean, Carl Broadhurst, Simon Smith, Steve Lloyd, Steve Roberts,

Dom Corley, Rob Stewart, Natalie Jackson, Mike Worden, Luis Da Cunha, Duncan Stewart,

Mike Stanley

Apologies

Mike Binns (treasurer), Shiralee Williams (Secretary), Nick Isles, Sean Lanni,

Julie Adams-Guppy, Simon Mageean

1. Chairman Update

 
MS provided context that there had been incidents involving parents/contact with children/
 

how coaches/parents communicate re training/matches etc

The upshot is as a Club we don't have proper permissions to hold or use certain information.

Therefore it was proposed for the new season the registration form would be updated so

that the Club has clear consent to:

(1) Can hold Player/Parent data

(2) Clearly state who point of contact is and how can communicate

(3) Process to go through if change of contact details

(4) How data may be used (never passed outside of Club) but Club may send emails 

supporting sponsors

(5) It was also suggested that further information may be asked for/collected to help support
 

the Club further at this stage - e.g. Parent occupation/willingness to help Club.

 

 
MS also explained that a number of Coaches felt that, as a Club, we should be formally
 

reinforcing Code of Conduct. It was recognised we have a very good standard of

 
behaviour but it was worth further formalising as it would assist our ambition to reach the

next stage of Standard Charter as would be seen favourably by FA.

Therefore, again at next registration also get Players, Parents and Coaches to all sign up to.

Documents to be produced for next full meeting

Squad Sizes were then discussed

Context

 

 

Overall objective of allowing as many children as possible play/represent AFC Waverton in a

secure/safe environment - again in keeping with FA requirement

 
 
Virtually all year groups have waiting lists (unresolved question was within waiting lists
 

should we give priority to siblings?

 

 

The Club have had year groups asking for further subsidy on training facilities - this has
 

been where Coaches have kept smaller squads

 
 
We have turned away boys in spite of Parents offering to sponsor kits - is this right for the 

Club?

 
 
 
Agreed that the Club setting guidelines can assist Coaches in decision making where where
 

Club the has put squad limits in place;

Mini - Squad for 5 a side - 9/10 players! Squad for 7 a side 11/12 players

Junior - Squad for 9 a side - 14 Players Squad for 11 a side 16 players

 
 
 
If individual Coaches can manage larger squads that is their decision but as a Club

we would like to be able to offer football to as many children as is possible within

 

these guidelines.

 

Thanks - ClubPerson of the month

Dom Corley - arranged for purchase and set up of the new Goals at Waverton playing

fields.

 
 
He raised the following contributions - £250 Waverton village hall, £250 Waverton Fete,
 

£100 Waverton FC - £600 of £912 total cost!

He, with Jason Roberts, then installed the new goals. Thanks to Dom and Jason.

Treasurer Update

MS in MB’s absence

Balance on account is circa £20k - subscriptions banked

However, No expense including pitch hires gone out yet

Next Monday - need to have to Brio Coaches details who use facilities/their qualifications!

Mike B needs from Alison/Geoff - Phil may be able to assist?

Action - Phil agreed to speak with Brio to clarify

2. Team Updates

Those Coaches present gave some insight on current squads - apologies if any highlights

missed.

 

 

Under 7s - RS explained good start for under 7s with 2 squads performing well. Plan is to

split to 3 squads in new year due to 28 boys now signed up. Discussions with league about

3 divisions to reflect mixed abilities as currently not aligned which not helping development

of players.

 
 

Under 9s - CB has been running a development squad outside of his team which is resulting

in another new team - again for the New Year. 4 teams now within our under 9 section

 
 
Under 12s have had good wins in the Cup & Shield both triumphing 9-0 against Groves &

Upton.

 
Our under 18s continue to perform well with a squad of 17 - a great effort to have so many in 

the squad at this age

 
 

Our Girls football is a real success story - we now have teams at u18, u15, u13, u11 and u9.

 

The girls are competing well across Cheshire and supply a number of representative sides.

3. Standard Charter

 
 

Geoff Elvey wasn’t present but had shared documents on requirements for next level of

Standard Charter. Some clarity required around benefits but all present agreed it was

something we should prepare ourselves to deliver on.

 
 
Amongst other things a Club business plan will be required and also links with a professional club.  However the majority of requirements are in place - we just need to stay on top of all

Action - to be represented at next meeting. MS said he would speak with Chester FC which
 

has happened and they are supportive.

4. New Club website

Phil Lathean has tidied up the existing website, made sure content relevant and has been
 

updating new articles.

 
 

However he has also been trialling “Pitchero” and proposed that the more professional look,

ease of use, and added features means it would be preferable to move all over to this.

There are costs which need to be finalised but likely to be between £500-£1000.

All present agreed with move to Pitchero and Phil agreed to pick up with Mike Binns re
 

costs.

Further update at next meeting which will include administration of site.

5. Any other business

(i) Phil raised opportunity for Coaches 5-a-side at 3G Wednesdays 8.30-9.30 as slot not

being used.!

Email to be sent to all

(ii) Simon Smith will present on fund-raising event at next meeting

 

 
 
Next meeting to be held in January 17 
 
 

Mike

Mike Stanley
Chairman
AFC Waverton
07980 723865